Managing Event Logistics

Overview

Once you've added an event to your calendar, you can access comprehensive logistics management tools by clicking View Full Event Details. This central hub allows you to organize all aspects of your event planning and execution in one place.

Event Notes Section

The Notes section provides dedicated fields for organizing different types of event information:

Event Notes: Use this area for general and high-level event details that provide an overview of the event.
Deal Information: Document contract summaries, revenue structures, and other business-related details here.
Marketing and Production Notes: Store specific information related to marketing campaigns and production requirements.

Schedule Management

The Schedule section displays all schedule items linked to your event. You can view existing scheduled items and add new ones directly to the event using the Add button. This helps you maintain a comprehensive timeline of all event activities.

Guest List Management

The Guest List section provides detailed information about event attendees, including:

Guest names
Their relationship to the artist and team
Number of tickets allocated to each guest
Guest pass access levels

You can export and share your guest list as either a CSV or PDF file for easy distribution to relevant team members.

Contact Information

The Contacts section allows you to store and organize key contact information for everyone involved in the event. This ensures important phone numbers and email addresses are easily accessible when you need them.

Financial Tracking

The Finances section functions as a comprehensive ledger for all event-related financial activity. To add financial transactions:

Click the Add Transactions button
Select either Expense or Revenue
Enter the transaction amount
Add relevant details such as:
- Payment type
- Category
- Receipt attachments

This system helps you track the complete financial picture of your event.

File Management

The Files section allows you to attach and organize important documents by category:

Deal Information: Contracts, agreements, and legal documents
Marketing Assets: Promotional materials, graphics, and marketing content
Production Documents: Technical riders, stage plots, and production schedules

Quick Access

For your convenience, all Contacts and Files added to an event are also accessible through the side panel when viewing your Day Calendar. This provides quick access to essential information without navigating away from your calendar view.

Need Help?

If you have questions about managing event logistics or need assistance with any of these features, please contact our support team.

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